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Evidence Guide: HLTPOP401C - Maintain a population health database

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

HLTPOP401C - Maintain a population health database

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare information that needs to be entered into the system

  1. Classify/sort out information received on the basis of a clear understanding of the purpose for maintaining the database
  2. Take steps to maintain confidentiality according to prescribed procedures
  3. Identify necessary dataset
Classify/sort out information received on the basis of a clear understanding of the purpose for maintaining the database

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Take steps to maintain confidentiality according to prescribed procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify necessary dataset

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Enter data and interrogate the system

  1. Enter, check and amend data in accordance with prescribed procedures
  2. Extract required information by querying the system
  3. Import/export data between compatible databases and adjust host documents in accordance with software and system procedures
  4. Use manuals, user documentation and on-line help to overcome problems
  5. Name and store databases, in accordance with organisation requirements and exit the application without data loss/damage
  6. Take steps to ensure that integrity and accuracy of data are maintained at all times, including contributing to the development of quality assurance procedures
Enter, check and amend data in accordance with prescribed procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Extract required information by querying the system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Import/export data between compatible databases and adjust host documents in accordance with software and system procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use manuals, user documentation and on-line help to overcome problems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Name and store databases, in accordance with organisation requirements and exit the application without data loss/damage

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Take steps to ensure that integrity and accuracy of data are maintained at all times, including contributing to the development of quality assurance procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Disseminate/transmit information

  1. Preview, adjust and print database reports in accordance with organisational and task requirements
  2. Transmit electronic updates according to prescribed procedures and guidelines
Preview, adjust and print database reports in accordance with organisational and task requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Transmit electronic updates according to prescribed procedures and guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate this competency unit:

The individual being assessed must provide evidence of specified essential knowledge as well as skills

Integrated demonstration of all elements of this unit required

Competency is demonstrated by performance of all stated criteria within the scope as defined by the Range Statement

In order to achieve consistency of performance, evidence should be collected over a set period of time which is sufficient to include dealings with an appropriate range and variety of situations

Access and equity considerations:

All workers in the health industry should be aware of access and equity issues in relation to their own area of work

All workers should develop their ability to work in a culturally diverse environment

In recognition of particular health issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on health of Aboriginal and Torres Strait Islander people

Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on health of Aboriginal and/or Torres Strait Islander clients and communities

Context of and specific resources for assessment:

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace, such as:

workplace reference materials such as style guides

computer equipment with database software

english dictionary

Required Skills and Knowledge

This describes the essential skills and knowledge and their level required for this unit.

Essential knowledge:

The candidate must be able to demonstrate essential knowledge required to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

This includes knowledge of:

Equity issues in population health

Evidence-based practice

National, State and local health policies, goals, targets and priorities

Organisation policy and procedures

Overview of the stages in population health project planning

Quality assurance

Relevant international charters/declarations and documents (e.g. Ottawa Charter, Alma Ata, The Solid Facts by WHO)

Social change and advocacy processes

Theory and practice of population health including health promotion, health protection and prevention of communicable and non communicable diseases

Essential skills:

It is critical that the candidate demonstrate the ability to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

This includes the ability to:

Apply numeracy skills in relating to creating simple queries and using simple formulae

Demonstrate efficient input of data with minimal duplication of datasets

Ensure databases are appropriate to task requirements

Relate to people from a range of social, cultural, ethnic and professional backgrounds and physical and mental abilities

Range Statement

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Database systems may include:

State disease surveillance system

Health registries created for different health issues (cancer, pap smear, hepatitis, etc.)

Prescribed procedures and guidelines may be outlined in:

Organisational procedures manual

Procedures manual provided by relevant health authorities

Prescribed policy and procedures may include:

Log-on procedures

Password protection

Storage/location of data

Standard formats

Author's instructions

Use of templates

Software functions may include:

Field definitions/attributes

Inserting/deleting blank lines and spaces

Altering field widths

Adding, deleting, moving, re-labelling fields

Repeating (if available)

Calculate/formula

Formatting fields

Formatting text

Data protection

Headers/footers

Table, form and report wizards

Exporting/merging data from different databases/software

Data may include:

Numbers

Text

Checking may include:

Proofreading

Accuracy of data

Spelling, electronically and manually

Accuracy of formulae with calculator

Outcome of sorting/filtering

Ensuring instructions with regard to content and format have been followed

Timeliness of data entry

Printing may include:

Records

Tables

Forms

Queries

Reports

Charts

Storage of data may include:

Storage in electronic folders/sub-folders

Storage on hard/floppy disk drives, CD ROM, tape backup

Organisation policy for backing up files

Organisation policy for filing hard copies of databases

Filing locations

Security

Authorised access